Safety & Inclusion

When you register for California Balboa Classic, you agree to these terms and conditions. California Balboa Classic and Pacific Swing Dance Foundation reserve the right to updates these terms and conditions at any time without notice. Please address your questions to: info@calbalclassic.com.

This page was last updated on November 22, 2022.

CalBal 2023—Event Policies

For general questions about CalBal 2023 event policies, please contact info @calbalclassic.com

By signing up, attending and/or participating in dance classes, dance parties, or any event or program, current or future, organized by California Balboa Classic (“CalBal”) and its operator Pacific Swing Dance Foundation Inc. (“PSDF”) at any location, you hereby agree to the following:

Refunds and Transfers

If you have registered for CalBal 2023 but cannot attend, we are offering two options:

  1. You may convert your registration fees into a tax-deductible donation. donation. CalBal is operated by Pacific Swing Dance Foundation—a 501(c)3 non-profit in the United States—and donations are generally tax-deductible. We'll use your donation to help support things like our scholarship program, our live music, or other parts of the event you choose.
  2. You may choose to transfer your registration to another year or another person at no cost. You will be issued credits equal to the amount of your registration which may be used by you or another person now or up to three years in the future.

For CalBal 2023 we are not offering refunds of any kind for any reason.

To inform us of your cancellation prior to the event and to choose whether you'd like to transfer your registration or convert it into a donation, please fill out the cancellation form »

If you become sick with COVID-19 at the event, please contact safety@calbalclassic.com to inform our safety team and to have your pass transferred to the subsequent year. Pass transfers prior to the event include all pass and contest registration fees. During the event, pass transfers include all pass fess and unused contest fees.

Injury Waiver and Media Release

  • I recognize that dancing requires physical exertion that may be strenuous and may cause physical injury and am fully aware of the risks and hazards involved. I have explained these risks to any minors who will accompany me.
  • I represent and warrant that I and any minors I sign up and/or accompany, are physically fit and have no medical condition that would prevent full participation in the dance classes, dance parties, or any event or program.
  • In consideration of being permitted to participate in the dance classes, dance parties, or any event or program, I agree to assume full responsibility for any risks, injuries or damages, known or unknown, which I, or the minors I sign up and/or accompany, might incur as a result of attending and/or participating.
  • I authorize CalBal/PSDF to use any photo or video in which I or any minors I sign up and/or accompany, may appear, for all promotional and commercial uses and I waive any rights of compensation or ownership.
  • In consideration of being permitted to attend and/or participate in the dance classes, dance parties, or any event, I knowingly, voluntarily and expressly waive any claims against CalBal/PSDF, its partners, staff, employees, volunteers, independent contractors, for injury or damages that I or any minors I sign up and/or accompany may sustain, or anything else, as a result of attending and/or participating.
  • I acknowledge that CalBal/PSDF, its partners, staff, employees, volunteers, independent contractors, cannot be held responsible for any loss or theft of my belongings and/or property, at all locations, and that I am solely responsible for them.
  • I agree to abide by the CalBal/PSDF Code of Conduct (https://calbalclassic.com/safety/#conduct) or risk expulsion from the event.

COVID-19 Acceptance of Risk and Waiver of Liability

By participating in activities and events organized by CalBal/PSDF I agree to abide by the CalBal COVID-19 policies or risk expulsion from the event.

I acknowledge that there are risks associated with my participation in California Balboa Classic 2023 during the COVID-19 pandemic. This waiver, release, and other representations and covenants set forth herein are given in consideration for CalBal/PSDF permitting me to participate in California Balboa Classic 2023 during this emergency period. Therefore, without limitation, I understand that I could contract COVID-19 disease which could result in a serious medical condition requiring medical treatment in a hospital or could possibly lead to death.

On behalf of myself and my heirs, successors and assigns, I knowingly and freely, assume all such COVID-19 related risks, both known and unknown, relating to my participation in California Balboa Classic 2023, and I hereby forever release, waive, relinquish, and discharge CalBal/PSDF, along with its officers, agents, employees, or other representatives, and their successors and assigns, from any and all COVID-19 related claims, demands, liabilities, rights, damages, expenses, and causes of action of whatever kind or nature, and other losses of any kind, whether known or unknown, foreseen or unforeseen, (collectively, "Damages") as a result of my participation in California Balboa Classic 2023, including but not limited to personal injuries, death, disease or property losses, or any other loss, and including but not limited to claims based on the alleged negligence of CalBal/PSDF. I further promise not to sue CalBal/PSDF or its officers, agents, employees or other representatives, and agree to indemnify and hold them harmless from any and all Damages resulting from my contraction of COVID-19.

CalBal 2023 Covid-19 Policy

If you have any questions, please reach out to our Safety & Inclusion team: safety@calbalclassic.com

CalBal is committed to providing a safer environment regarding COVID-19 for all people attending CalBal 2023. Given the evolving nature of the COVID-19 pandemic, the CalBal 2023 COVID-19 policy is dynamic and subject to change. What you are reading is the most up-to-date information available from the event regarding expectations surrounding COVID-19 as of August 2023 November 2023, but please keep in mind that, when you register for CalBal 2023, you agree that CalBal may change its COVID-19 safety requirements at any time and agree to conform to any such changes (or else refrain from attending the event).

What’s CalBal’s expected COVID-19 policy?

CalBal expects all attendees of CalBal 2023—including all in-person event staff—to take reasonable precautions regarding Covid-19.

Decisions related to masking and testing will be finalized by December 29, 2022.

Vaccination Requirement

Attendees must be fully vaccinated against COVID-19 and provide proof of that vaccination to the event OR attendees with a medical exemption preventing vaccination must receive permission from the event to attend and abide by safety protocols such as masking and confirming COVID-negative status to the event via periodic rapid self-testing.

The definition of “fully vaccinated” will be the same as the definition of “fully vaccinated” as provided by the CDC as of December 15, 2022. As of the publication of this policy in August 2022, the CDC expects fall COVID-19 boosters, but the exact nature of when they will be available, to whom, and their impact on the definition of “fully vaccinated” is unknown at this time.

Attendees must be up to date with their COVID-19 vaccinations and provide proof of that vaccination to the event.

Attendees with a medical exemption preventing vaccination must receive permission to attend and abide by any special safety protocols required by the event (such as masking and/or confirming COVID-negative status via periodic rapid self-testing).

The definition of “up to date” will be the same as the definition of “up to date” provided by the CDC no later than December 15, 2022. As of November 1, 2022, the CDC states:

You are up to date with your COVID-19 vaccines if you have completed a COVID-19 vaccine primary series and received the most recent booster dose recommended for you by CDC.

For example, if the CDC updates its definition of “fully vaccinated” before December 15, 2022, then attendees will be expected to take reasonable measures to comply with that policy or else forego attending the event in mid-January 2023. However, if the CDC makes no changes to the definition of “fully vaccinated” by December 15, 2022, then the current CDC definition of “fully vaccinated” is the policy attendees will be expected to follow.

As a pass holder to CalBal 2023, you are responsible for staying informed about the CDC’s definition of “up to date” until December 15, 2022.

For example, if the CDC updates its definition of “up to date” on December 11, 2022 and updates it again on December 16, 202, attendees will be expected to comply only with the December 11 recommendation.

Read the CDC’s current recommendations for adults to be considered "up to date" »

Masking Requirement

It is unknown at this time whether masks will be required at CalBal 2023. The event will make a final decision regarding required masking at the event no later than December 29, 2022.

The decision will be guided by the recommendations from the CDC on masking at large events, although CalBal organizers reserve the right to make decisions that may differ from CDC recommendations based on local COVID-19 infection rates.

Testing Requirement

CalBal encourages, but does not at this point require, all attendees to self-test for COVID-19 before departing for CalBal 2023. CalBal may also require all attendees to take a PCR test (rather than a rapid self-test) before attending the event. The potential cost and the scheduling of any pre-event COVID tests will be the responsibility of each attendee. CalBal may change this testing policy prior to the event and will make a final decision regarding this policy by December 29, 2022.

Additionally, CalBal reserves the right to require monitored rapid self-testing during the event. Decisions about  rapid self-testing and reporting requirements will be made by the onsite RN during the event. In the case that rapid self-testing of attendees is needed on site, CalBal will provide all the rapid testing materials to attendees free of charge.

Additional Requirements for CalBal Staff and Competitors

CalBal staff may be required to abide by additional testing requirements during the event to ensure the highest level of safety possible.  

Teachers, judges, and competition finalists may be exempt from any mask requirement for the duration of their teaching, judging, or competing in the finals. Competitors may be required to take rapid self-test(s) prior to competing in addition to any general rapid self-testing required for all attendees.

What Happens If I Test Positive for COVID-19?

If you test positive for COVID-19 during the 10 days prior to the event, stay home (and feel better soon). You can transfer your full-price pass to CalBal 2023 to another person or to another year. 

If you test positive for COVID-19 during the event, you will be asked to leave the event immediately and will be issued a pass credit good for the next year of CalBal.

If your roommate at the event tests positive for COVID-19 during the event, but you test negative on a rapid self-test at that time, you may be asked to leave the event immediately along with your roommate. The decision regarding whether a COVID-negative roommate of a COVID-positive person must also leave the event will be made by the onsite RN in accordance with the individual circumstances of the people involved. 

If you have recovered from COVID-19 as of 10 or more days prior to the event, you are considered recovered and are subject to no special conditions.

Who pays for my trip expenses if I have to cancel my trip?

CalBal strongly encourages attendees to purchase travel insurance that includes coverage related to C-19 for their trip to CalBal 2023. Although CalBal 2023 is offering unlimited pass transfers (to another person or to another year of CalBal), if you get COVID-19 at CalBal 2023 (or during the 10 days before the event), CalBal will not pay for any other costs related to changes or cancellations of your trip.

How can I help prevent Covid-19 at CalBal 2023?

Do your best before the event to take extra precautions around other people to reduce your possible exposure to COVID-19 (e.g., wearing a well-fitting N95, KN95, or KF94 mask in public, indoor places). 

If you have access to rapid self-tests and would like to donate them to the event, the Pacific Swing Dance Foundation (which operates CalBal) would greatly appreciate your generosity. Details regarding donations of rapid self-tests will be available by January 5, 2023. 

How do I contact CalBal about the CalBal 2023 COVID-19 policy?

A very limited number of vaccine exceptions may be granted to attend CalBal at the sole discretion of CalBal management.  Individuals granted these exemptions will be required to take additional precautions prior to and during the event.

Please fill out this form to request an exemption »

For any questions regarding the CalBal 2023 COVID-19 policy, including questions regarding vaccination exemptions, please contact our safety and inclusion team at safety@calbalclassic.com.

Code of Conduct

If you have any questions, please reach out to our Safety & Inclusion team: safety@calbalclassic.com

Overview

California Balboa Classic is a place to celebrate Balboa and SoCal swing dance styles. Whether this is your first time at CalBal or you’ve been to all of our events, we ask you to join us in creating a memorable and inspiring weekend for everyone. We are committed to creating a safe and welcoming event experience for all of our attendees, instructors, staff, and volunteers. To ensure a positive and inclusive experience for everyone, we ask for your cooperation with the following code of conduct.

Declaration of Safer Spaces

California Balboa Classic is dedicated to providing a fun, safe, and comfortable event experience for everyone, regardless of age, disability status, gender, gender expression, sexual orientation, physical appearance, dance ability, body size, race, or religion (or the lack thereof). In order to foster respect for the comfort and boundaries of others, we will not tolerate harassment in any form, in person, or online. Sexual language, imagery, and invitations in social situations are not appropriate with any event-managed space, including dances, workshops, competitions, and online media.

Safe and inclusive behavior extends to the dance floor. Please do not offer unsolicited advice to fellow dancers either in class or on the social dance floor. Please use your full range of senses on the dance floor to avoid collisions and injuries. It is every dancer’s responsibility to be aware of their own and their partner’s movement and position, as well as the movement and position of the dancers surrounding them, in order to avoid all forms of dangerous contact.

Please be respectful to both event staff and hotel staff, even if you are experiencing a personal frustration. Without the goodwill of these individuals, a smoothly functioning event is impossible.

Details and Consequences

People who pose a threat to other dancers’ safety and/or other dancers’ comfort are not welcome at the California Balboa Classic.

Harassment includes, but is not limited to, language or behavior that is bullying, abusive, demeaning, discriminating, mocking, intimidating, threatening, offensive, disruptive, or otherwise unwelcome or inappropriate in nature.

Unsafe behavior includes, but is not limited to, dancing while intoxicated, appearing intoxicated in a manner that interferes with other attendees’ comfort or enjoyment of the event, intentionally or unintentionally dancing in a way that is harmful or uncomfortable for your partner or surrounding dancers, creating disturbances, and/or interfering with the sleep or health of other attendees.

Potential attendees who have been in violation California Balboa Classic’s safer spaces policies in the past, or who have been in violation of similar safer spaces policies at other swing dance events or in other swing dance communities in the past, may be notified prior to the event that they are not welcome at the event at the organizers’ discretion. Attendees at the current event violating these rules may be sanctioned or expelled from the event without a refund at the discretion of the event organizers.

All CalBal attendees, instructors, staff, and volunteers are expected to comply with the code of conduct and local, state, and federal laws. We reserve the right to take prompt action in response to violations which may include warnings, notification of denial of entry to the event, expulsion from the event without a refund, and involving local law enforcement.

Attendees asked to stop any harassing or unsafe behavior are expected to comply immediately.

If you have any concerns, contact a member of the event staff immediately and we will take appropriate action which may include contacting safety staff, event organizers, or local law enforcement as needed. The organizers of the California Balboa Classic pledge to treat these sensitive matters with confidentiality and to prioritize the safety and comfort of attendees whenever possible.

Please address all questions or concerns to safety@calbalclassic.com or use the event hotline (available during the event dates) to call or text a CalBal representative.