Safety & Inclusion

CalBal 2023 Covid-19 Policy

If you have any questions, please reach out to our Safety & Inclusion team: safety@calbalclassic.com

CalBal is committed to providing a safer environment regarding Covid-19 for all people attending CalBal 2023. Given the evolving nature of the Covid-19 pandemic, the CalBal 2023 Covid-19 policy is dynamic and subject to change. What you are reading is the most up-to-date information available from the event regarding expectations surrounding Covid-19 as of August 2023, but please keep in mind that, when you register for CalBal 2023, you agree that CalBal may change its Covid-19 safety requirements at any time

What’s CalBal’s expected Covid-19 policy?

CalBal expects all attendees—including all in-person event staff—to take reasonable precautions regarding Covid-19.

Vaccination Requirement

Attendees must be fully vaccinated against Covid-19 and provide proof of that vaccination to the event OR attendees with a medical exemption preventing vaccination must receive permission from the event to attend and abide by safety protocols such as masking and confirming Covid-negative status to the event via periodic rapid self-testing.

The definition of “fully vaccinated” will be the same as the definition of “fully vaccinated” as provided by the CDC as of December 15, 2022. As of the publication of this policy in August 2023, the CDC expects fall Covid-19 boosters, but the exact nature of when they will be available, to whom, and their impact on the definition of “fully vaccinated” is unknown at this time.

For example, if the CDC updates its definition of “fully vaccinated” before December 15, 2022, then attendees will be expected to take reasonable measures to comply with that policy or else forego attending the event in mid-January 2023. However, if the CDC makes no changes to the definition of “fully vaccinated” by December 15, 2022, then the current CDC definition of “fully vaccinated” is the policy attendees will be expected to follow.

Masking Requirement

It is unknown at this time whether masks will be required at CalBal 2023. The event will make a final decision regarding required masking at the event between January 5 and January 11, 2023.

The decision will be guided by the recommendations from the CDC on masking at large events, although CalBal organizers reserve the right to make decisions that may differ from CDC recommendations.

Testing Requirement

CalBal encourages, but does not at this point require, all attendees to self-test for Covid-19 before departing for CalBal 2023. CalBal may also require all attendees to take a PCR test (rather than a rapid self-test) before attending the event. The potential cost and the scheduling of any pre-event Covid tests will be the responsibility of each attendee. CalBal may change this testing policy prior to the event and will make a final decision regarding this policy between January 5 and January 11, 2023.

Additionally, CalBal reserves the right to require monitored rapid self-testing during the event. Decisions about  rapid self-testing and reporting requirements will be made by the onsite RN during the event. In the case that rapid self-testing of attendees is needed on site, CalBal will provide all the rapid testing materials to attendees free of charge.

Additional Requirements for CalBal Staff and Competitors

CalBal staff may be required to abide by additional testing requirements during the event to ensure the highest level of safety possible.  

Teachers, judges, and competition finalists may be exempt from any mask requirement for the duration of their teaching, judging, or competing in the finals. Competitors may be required to take rapid self-test(s) prior to competing in addition to any general rapid self-testing required for all attendees.

What Happens If I Test Positive for Covid-19? 

If you test positive for Covid-19 during the 10 days prior to the event, stay home (and feel better soon). You can transfer your full-price pass to CalBal2023 to another person or to another year. 

If you test positive for Covid-19 during the event, you will be asked to leave the event immediately and will be issued a pass credit good for the next year of CalBal.

 If your roommate at the event tests positive for Covid-19 during the event, but you test negative on a rapid self-test at that time, you may be asked to leave the event immediately along with your roommate. The decision regarding whether a Covid-negative roommate of a Covid-positive person must also leave the event will be made by the onsite RN in accordance with the individual circumstances of the people involved. 

If you have recovered from Covid-19 as of 10 or more days prior to the event, you are considered recovered and are subject to no special conditions.

Who pays for my trip expenses if I have to cancel my trip? 

CalBal strongly encourages attendees to purchase travel insurance that includes coverage related to Covid-19 for their trip to CalBal 2023. Although CalBal 2023 is offering unlimited pass transfers (to another person or to another year of CalBal), if you get Covid-19 at CalBal 2023 (or during the 10 days before the event), CalBal will not pay for any other costs related to changes or cancellations of your trip.

How can I help prevent Covid-19 at CalBal 2023?

Do your best before the event to take extra precautions around other people to reduce your possible exposure to Covid-19 (e.g., wearing a well-fitting N95, KN95, or KF94 mask in public, indoor places). 

If you have access to rapid self-tests and would like to donate them to the event, the Pacific Swing Dance Foundation (which operates CalBal) would greatly appreciate your generosity. Details regarding donations of rapid self-tests will be available by January 5, 2023. 

How do I contact CalBal about the CalBal 2023 Covid-19 policy? 

For any questions regarding the CalBal 2023 Covid-19 policy, including questions regarding medical exemptions to vaccination requirements, please contact our safety and inclusion team at safety@calbalclassic.com.

Code of Conduct

If you have any questions, please reach out to our Safety & Inclusion team: safety@calbalclassic.com

Overview

California Balboa Classic is a place to celebrate Balboa and SoCal swing dance styles. Whether this is your first time at CalBal or you’ve been to all of our events, we ask you to join us in creating a memorable and inspiring weekend for everyone. We are committed to creating a safe and welcoming event experience for all of our attendees, instructors, staff, and volunteers. To ensure a positive and inclusive experience for everyone, we ask for your cooperation with the following code of conduct.

Declaration of Safer Spaces

California Balboa Classic is dedicated to providing a fun, safe, and comfortable event experience for everyone, regardless of age, disability status, gender, gender expression, sexual orientation, physical appearance, dance ability, body size, race, or religion (or the lack thereof). In order to foster respect for the comfort and boundaries of others, we will not tolerate harassment in any form, in person, or online. Sexual language, imagery, and invitations in social situations are not appropriate with any event-managed space, including dances, workshops, competitions, and online media.

Safe and inclusive behavior extends to the dance floor. Please do not offer unsolicited advice to fellow dancers either in class or on the social dance floor. Please use your full range of senses on the dance floor to avoid collisions and injuries. It is every dancer’s responsibility to be aware of their own and their partner’s movement and position, as well as the movement and position of the dancers surrounding them, in order to avoid all forms of dangerous contact.

Please be respectful to both event staff and hotel staff, even if you are experiencing a personal frustration. Without the goodwill of these individuals, a smoothly functioning event is impossible.

Details and Consequences

People who pose a threat to other dancers’ safety and/or other dancers’ comfort are not welcome at the California Balboa Classic.

Harassment includes, but is not limited to, language or behavior that is bullying, abusive, demeaning, discriminating, mocking, intimidating, threatening, offensive, disruptive, or otherwise unwelcome or inappropriate in nature.

Unsafe behavior includes, but is not limited to, dancing while intoxicated, appearing intoxicated in a manner that interferes with other attendees’ comfort or enjoyment of the event, intentionally or unintentionally dancing in a way that is harmful or uncomfortable for your partner or surrounding dancers, creating disturbances, and/or interfering with the sleep or health of other attendees.

Potential attendees who have been in violation California Balboa Classic’s safer spaces policies in the past, or who have been in violation of similar safer spaces policies at other swing dance events or in other swing dance communities in the past, may be notified prior to the event that they are not welcome at the event at the organizers’ discretion. Attendees at the current event violating these rules may be sanctioned or expelled from the event without a refund at the discretion of the event organizers.

All CalBal attendees, instructors, staff, and volunteers are expected to comply with the code of conduct and local, state, and federal laws. We reserve the right to take prompt action in response to violations which may include warnings, notification of denial of entry to the event, expulsion from the event without a refund, and involving local law enforcement.

Attendees asked to stop any harassing or unsafe behavior are expected to comply immediately.

If you have any concerns, contact a member of the event staff immediately and we will take appropriate action which may include contacting safety staff, event organizers, or local law enforcement as needed. The organizers of the California Balboa Classic pledge to treat these sensitive matters with confidentiality and to prioritize the safety and comfort of attendees whenever possible.

Please address all questions or concerns to safety@calbalclassic.com or use the event hotline (available during the event dates) to call or text a CalBal representative.

CalBal‘s Code of Conduct was inspired by and borrowed from the LindyFocus Code of Conduct and was composed with the assistance of Marley Hirsch and Traci LaDue. Please help us support the folks who spend their time working on making our swing dance culture a safer, happier place for everyone.